Company logo of Crocus Information LtdCrocus Information Ltd

Business Requirements Analysis consultancy to blue chip companies

Briefing Study: Requirements Analysis and Specification (slide 7)

rass, supplier designs, builds s7 - all about 'function'

this briefing study's slide map | previous | next

The 'function' view

Function is all about the doing part - the business activities. When it gets down to it, function / process is all about taking information in, doing something to it and then passing it on. Sure, actual physical things happen, like a product is taken off a stock room shelf and sent in the post to the customer who placed the order. But you're not nearly as interested in what physically happens as you are interested in data about those things.

When you're thinking about or modelling function, these are the questions you'll be finding answers for.

  • What is being done (process)?
  • By whom (users fulfilling roles)?
  • Where?
  • Where does information originally come from (external entities - people, other systems, other organisations)?
  • What information is passed from activity to activity (data flows)?
  • What data actually flows (entities and attributes)?
  • Where is the info held when it comes to rest (datastores)?
  • Where does information finally go (external entities)?

You'll be recording the answers in the Dataflow Model and cross checking with and maybe updating the others (the LDM and CRUD).

Non-functional aspects

It might seem strange to be thinking about non-functional stuff when you're focussed on 'function', but there you go :) Here are some aspects that you'll be interested in:

  • Volumes

    • How many?
    • How often?
    • Are there peak times throughout the year / month / day?
  • Security Access

    • Who is allowed to do what?
    • Who is allowed access to what?
    • What is done to protect data?
    • For how long must data be archived?
    • Are copies taken of important things and held off site?
    • In the event of a failure, how long before things must be back to normal?
  • Business continuity / disaster recovery

    • Are there policies that dictate what is required of any business change in these respects?
    • If not, is it in your scope to cover off as much good practice as possible?
  • Legislative

    • How does the Data Protection Act apply?
    • Does the business have to adhere to a code of practice?
    • Do things like the Distance Selling Regulation apply?
    • What about Safe Harbour in its new incarnation called the EU-US Privacy Shield?

Go to Top
exercises on modelling process and data


Tip about dataflow diagrams

They don't show sequence, they show a static view of processing.

If you don't get that, picture one of those city nightscape photos, where the traffic is just a blur of lights connecting up different areas.

The roads are the dataflows, the steeaks of lights are the data flowing and the colour of the streaks of cars' lights tells you the direction of the flow. You can't see sequence, you can't see which road is travelled first etc. but you can see where there are roads and where they go between.

You could go probably go further with the analogy but there's no need.